Add Patient

Adding a Patient Record

The electronic healthcare record process begins by entering patient data. VEHRDICT provides both voice-driven AI entry and manual form-based entry to make this process fast, intuitive, and accurate.

Tutorial Video – Learn how to add patients using VEHRDICT’s AI dictation workflow.

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Adding a Patient Using AI

To create a new patient record using voice commands:

1. Click the microphone icon at the top toolbar.
2. Say: "Create a new patient record for..." and begin speaking naturally.

  * Example: “Address is 123 Main Street”, “Phone number is 404-555-2323”, “Email is emily.j@example.com”

1. When finished, say: "Do it" or click the Do it button to create the record.

Voice Command Entry – Speak patient data, and VEHRDICT fills the record automatically.

Once the record is created:

• Review the auto-filled fields.
• Click the Edit Patient button to modify or complete missing information.

Generated Patient Record – Fields are editable after voice entry.

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Adding a Patient Manually

To add a patient manually:

1. Navigate to the main menu.
2. Click Add Patient.
3. Complete each section across the following tabs:

  * General
  * Contact
  * Demographics
  * Guardian
  * Misc
  * Portal

Each tab captures specific data essential for a complete patient profile.

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General Tab

The General tab captures:

• Full name
• Date of birth
• SSN
• Gender
• Basic identity information

General Info Tab – Foundational patient information and demographics.

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Contact Tab

The Contact tab includes:

• Emergency contact name and relationship
• Phone numbers and email
• Additional contact preferences

Emergency Contact Info – Ensure a point of contact is recorded.

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Demographics Tab

Here, you'll record:

• Race
• Ethnicity
• Religion
• Language preferences

This information helps personalize care and improve documentation compliance.

Demographics Tab – Required for care personalization and reporting.

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Guardian Tab

Use this section for minor patients or those with appointed guardians.

• Enter guardian name and relationship
• Select Self if the patient is their own guardian

Guardian Information – Critical for dependent or pediatric records.

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Misc Tab

This flexible tab allows you to:

• Upload a photo
• Add provider assignments
• Record sensitive status info such as:

 * Deceased status
 * Notes and tags

Misc Tab – Upload photo, assign provider, or record status changes.

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Portal Tab

Here you enable and manage patient portal access:

• Set up login credentials
• Send a welcome email
• View current portal access status

Patient Portal Tab – Manage access credentials and welcome messages.

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Once all required fields are filled and tabs completed, the patient record becomes active in the system and accessible for appointments, documentation, billing, and portal communication.