EHR System Flowchart

From VEHRDICT Support


1. Patient Check-In

  • Start
    • Patient arrives at the clinic/hospital
    • Receptionist verifies patient appointment details


2. Enter Patient Information

  • New Patient?
    • Yes: Receptionist/Healthcare provider enters new patient information into the EHR system
    • No: Verify and update existing patient information if necessary


3. Record Patient Medical History

  • Enter past medical history, allergies, medications, and other relevant details
  • Store medical history in the EHR system


4. Clinical Consultation

  • Patient meets with healthcare provider
  • Healthcare provider reviews patient’s medical history
  • Record new information, diagnosis, treatment plan, and prescriptions into the EHR system


5. Order Tests/Procedures

  • Tests/Procedures Needed?
    • Yes: Healthcare provider orders lab tests or procedures
    • Order details entered into the EHR system
    • No: Proceed to billing information


6. Perform Tests/Procedures

  • Lab technician or relevant staff perform tests/procedures
  • Results recorded and uploaded to the EHR system


7. Review Test Results

  • Healthcare provider reviews test results
  • Discuss results with the patient
  • Adjust Treatment Plan?
    • Yes: Update treatment plan in the EHR system
    • No: Proceed to generate medical report


8. Generate Medical Report

  • EHR system generates a comprehensive medical report based on the consultation and test results


9. Billing Information

  • Enter billing details into the EHR system
  • System calculates charges based on services provided


10. Submit Insurance Claim

  • Prepare insurance claim documentation
  • Submit claim to the insurance provider via the EHR system


11. Insurance Processing

  • Insurance Provider Reviews Claim:
    • Approved: Payment made to the healthcare provider
    • Denied: Notification sent for further action


12. Patient Check-Out

  • Patient completes visit and receives necessary documentation or follow-up instructions
  • End


Visual Flowchart

Start
  |
Patient Arrives -> Verify Appointment Details
  |
New Patient?
  |        \
 Yes        No
  |          \
Enter New Info  Verify/Update Info
  |
Record Medical History
  |
Clinical Consultation
  |
Review History and Record New Info
  |
Tests/Procedures Needed?
  |       \
 Yes       No
  |         \
Order Tests/Procedures  Billing Information
  |
Perform Tests/Procedures
  |
Record and Upload Results
  |
Review Test Results
  |
Discuss with Patient
  |
Adjust Treatment Plan?
  |       \
 Yes       No
  |         \
Update Treatment Plan  Generate Medical Report
  |
Billing Information
  |
Prepare Insurance Claim
  |
Submit Claim
  |
Insurance Provider Review
  |
Approved?       Denied?
  |                 \
Payment Made    Notification Sent
  |
Patient Check-Out
  |
End