Add Patient

Adding a Patient Record

The electronic healthcare record process begins by entering patient data. VEHRDICT provides both voice-driven AI entry and manual form-based entry to make this process fast, intuitive, and accurate.

Tutorial Video – Learn how to add patients using VEHRDICT’s AI dictation workflow.

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Adding a Patient Using AI

To create a new patient record using voice commands:

Click the microphone icon at the top toolbar.
Say: "Create a new patient record for..." and begin speaking naturally.

  * Example: “Address is 123 Main Street”, “Phone number is 404-555-2323”, “Email is emily.j@example.com”

When finished, say: "Do it" or click the Do it button to create the record.

**Voice Command Entry** – Speak patient data, and VEHRDICT fills the record automatically.

Once the record is created:

Review the auto-filled fields.
Click the Edit Patient button to modify or complete missing information.

**Generated Patient Record** – Fields are editable after voice entry.

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Adding a Patient Manually

To add a patient manually:

Navigate to the main menu.
Click Add Patient.
Complete each section across the following tabs:

  * General
  * Contact
  * Demographics
  * Guardian
  * Misc
  * Portal

Each tab captures specific data essential for a complete patient profile.

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General Tab

The General tab captures:

Full name
Date of birth
SSN
Gender
Basic identity information

**General Info Tab** – Foundational patient information and demographics.

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Contact Tab

The Contact tab includes:

Emergency contact name and relationship
Phone numbers and email
Additional contact preferences

**Emergency Contact Info** – Ensure a point of contact is recorded.

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Demographics Tab

Here, you'll record:

Race
Ethnicity
Religion
Language preferences

This information helps personalize care and improve documentation compliance.

**Demographics Tab** – Required for care personalization and reporting.

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Guardian Tab

Use this section for minor patients or those with appointed guardians.

Enter guardian name and relationship
Select Self if the patient is their own guardian

**Guardian Information** – Critical for dependent or pediatric records.

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Misc Tab

This flexible tab allows you to:

Upload a photo
Add provider assignments
Record sensitive status info such as:

 * Deceased status
 * Notes and tags

**Misc Tab** – Upload photo, assign provider, or record status changes.

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Portal Tab

Here you enable and manage patient portal access:

Set up login credentials
Send a welcome email
View current portal access status

**Patient Portal Tab** – Manage access credentials and welcome messages.

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Once all required fields are filled and tabs completed, the patient record becomes active in the system and accessible for appointments, documentation, billing, and portal communication.