Add Patient

The electronic healthcare record process begins by entering patient data. VEHRDICT offers a variety of methods for patient data entry, ensuring a fast, intuitive, and accurate process. These methods include importing existing data, utilizing patient intake forms, manual entry, document OCR, and speech-to-text. This page describes how to enter patient data using voice commands.

Adding a Patient Using AI

To create a new patient record using voice commands:

Click the microphone icon at the top toolbar.
Say: "Create a new patient record for..." and begin speaking naturally.

  * Example: Create a new patient record for patient John Doe, his address is 123 Main Street, phone number is 404-555-2323, email is j.doe@email.com, his birthday is July 4th of 1990.  Do it.

When finished, say: "Do it" or click the Do it button to create the record.

Once the record is created:

Review the auto-filled fields.
Click the Edit Patient button to modify or complete missing information.

Adding a Patient Manually

To add a patient manually:

Navigate to the main menu.
Click Add Patient.
Complete each section across the following tabs:

  * General
  * Contact
  * Demographics
  * Guardian
  * Misc
  * Portal

Each tab captures specific data essential for a complete patient profile.

General Tab

The General tab captures:

Full name
Date of birth
SSN
Gender
Basic identity information

Contact Tab

The Contact tab includes:

Emergency contact name and relationship
Phone numbers and email
Additional contact preferences

Demographics Tab

Here, you'll record:

Race
Ethnicity
Religion
Language preferences

This information helps personalize care and improve documentation compliance.

Guardian Tab

Use this section for minor patients or those with appointed guardians.

Enter guardian name and relationship
Select Self if the patient is their own guardian

Misc Tab

This flexible tab allows you to:

Upload a photo
Add provider assignments
Record sensitive status info such as:

 * Deceased status
 * Notes and tags

Portal Tab

Here you enable and manage patient portal access:

Set up login credentials
Send a welcome email
View current portal access status

Once all required fields are filled and tabs completed, the patient record becomes active in the system and accessible for appointments, documentation, billing, and portal communication.