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The VEHRDICT EHR Calendar offers a user-friendly interface to display all patient appointments, with color-coded entries for quick identification. Adding new appointments is simple, and users can customize the displayed information using various filters. The calendar allows toggling between calendar and list views, catering to individual preferences. It seamlessly integrates with the Patient Dashboard, providing access to individual patient schedules. When the patient portal feature is enabled, patients can request, confirm, and manage appointments, including scheduling telemedicine sessions.
= VEHRDICT EHR Calendar =


The '''VEHRDICT EHR Calendar''' offers a user-friendly and visually organized interface to display all patient appointments. With color-coded entries, multiple calendar views, and seamless integration into the Patient Dashboard, it simplifies the process of scheduling, managing, and tracking appointments.


[[File:CalendarMainScreen.jpg|800px]]
[[File:New_NX.jpg|center|800px|Calendar Overview]]


== Key Features ==


VEHRDICT enhances medical practice efficiency with its integrated patient scheduling and calendar management. The system simplifies tracking patient appointments and updating their visit statuses. With VEHRDICT, practitioners can easily manage and modify patient progress and calendar events. The interface includes filters to sort by provider and facility, and offers different views for a comprehensive overview of appointments, either on a daily basis or as a list of events.
* '''Color-Coded Appointments''': Easily identify appointments by type using intuitive visual color coding.
* '''Flexible Views''': Toggle between calendar, daily, weekly, monthly, or list view according to preference.
* '''Integrated Patient Schedules''': View and manage appointments directly from each patient’s dashboard.
* '''Portal Support''': When enabled, the Patient Portal allows patients to request, confirm, and schedule appointments, including telemedicine sessions.
* '''Search and Filter Options''': Filter appointments by provider and facility for more organized scheduling.


{{Tip|Use the "List" view to quickly browse upcoming appointments in bulk instead of scrolling through the calendar.}}


[[File:Ipad screen.png|600px]]
== Enhancing Scheduling Efficiency ==
 
The VEHRDICT calendar system is designed to enhance medical practice efficiency by:
 
* Streamlining patient appointment tracking
* Providing appointment status management
* Enabling edits and rescheduling with ease
* Allowing SMS and email reminders directly from the scheduling interface


== Adding an Appointment to the Calendar ==
== Adding an Appointment to the Calendar ==


To add an appointment to the calendar in our software, follow these steps:
Follow these steps to add an appointment within VEHRDICT:


=== Step 1: Select a Time Slot on the Calendar ===
=== Step 1: Select a Time Slot ===


# '''Navigate to the Calendar''': Click on the "Calendar" option in the left-hand menu to open the calendar view.
# Click on '''Calendar''' from the left-hand menu.
# '''Choose a Date and Time''':
# Choose a time slot:
## '''Single Time Slot''': Click on the desired time slot on the calendar. This will open the "Edit Event" window.
## For a single appointment, click a time block.
## '''Extended Time Slot''': Click and drag your mouse over multiple time slots to create a longer appointment. This will also open the "Edit Event" window with the selected time range pre-filled.
## To extend the duration, click and drag across multiple blocks.


=== Step 2: Fill Out Appointment Details ===
=== Step 2: Fill Out Appointment Details ===


In the "Edit Event" window, you need to enter the following details:
In the '''Edit Event''' window, complete the following:
 
# '''Category''': Select the type of appointment from the dropdown menu (e.g., "Office Visit").
# '''Facility''': Choose the facility where the appointment will take place.
# '''Patient''': Click "Add" to select the patient for this appointment.
# '''Start Date''': Ensure the correct date is selected. Adjust if necessary.
# '''Start Time''': Verify the start time. Adjust if necessary.
# '''Duration''': Enter the duration of the appointment in minutes.
# '''Title''': Enter a title for the appointment.
# '''Billing Facility''': Choose the billing facility if different from the main facility.
# '''Provider''': Select the provider from the dropdown menu.
# '''Status''': Choose the status of the appointment (e.g., "Confirmed").
# '''Room''': Specify the room where the appointment will be held if applicable.
# '''Additional Notes''': Enter any additional notes or comments about the appointment in the provided text area.
 
=== Step 3: Save the Appointment ===


Once all necessary information is entered:
# '''Category''': Select the type of visit (e.g., Office Visit, Telemedicine).
# '''Facility''': Choose the appropriate location.
# '''Patient''': Click "Add" to assign the appointment to a patient.
# '''Start Date and Time''': Ensure accuracy of start time and date.
# '''Duration''': Enter the length of the visit in minutes.
# '''Title''': Provide a clear title for the appointment.
# '''Billing Facility''': Specify if different from the visit location.
# '''Provider''': Assign a provider.
# '''Status''': Choose a status like Confirmed or Rescheduled.
# '''Room''': Designate a specific room, if needed.
# '''Additional Notes''': Enter any relevant comments.


# '''Save Changes''': Click the "Save Changes" button at the bottom of the window to save the appointment to the calendar.
{{Tip|Click the yellow "Add" button next to fields like Category, Facility, Patient, or Provider to register new values without leaving the calendar interface.}}
# '''Close''': If you need to cancel, click "Close" to exit without saving.


By following these steps, you can efficiently add and manage appointments in the software, ensuring all necessary information is captured and saved correctly.
=== Step 3: Save and Manage the Appointment ===


[[File:Calendar NewEvent.jpg|800px]]
# Click '''Save Changes''' to confirm and add the event.
# Optionally, send an '''SMS or Email Reminder''' to the patient from this screen.
# Use the yellow '''Start Encounter''' button to immediately launch a clinical encounter for this appointment.


{{Warning|Always double-check provider and facility selection before saving to avoid mismatched appointments in the system.}}


The add new appointment page also allows the user the opportunity to send a SMS or E-Mail reminder to the patient's contact information on file. This page also allows the user to select the yellow Start Encounter option which takes the user to the Encounters page to start recording an in person or online visit.
== Summary ==


This page also allows the user to add a new Category, Facility, Patient, and Provider to the database to be used again at a later date using the yellow Add button next to each respective field.
The VEHRDICT Calendar is a central tool for effective time and patient management. Its integration with other EHR modules like Encounters and Reminders ensures that appointments are not only scheduled but also documented and acted on promptly.

Latest revision as of 16:19, 20 June 2025

VEHRDICT EHR Calendar

The VEHRDICT EHR Calendar offers a user-friendly and visually organized interface to display all patient appointments. With color-coded entries, multiple calendar views, and seamless integration into the Patient Dashboard, it simplifies the process of scheduling, managing, and tracking appointments.

Calendar Overview
Calendar Overview

Key Features

  • Color-Coded Appointments: Easily identify appointments by type using intuitive visual color coding.
  • Flexible Views: Toggle between calendar, daily, weekly, monthly, or list view according to preference.
  • Integrated Patient Schedules: View and manage appointments directly from each patient’s dashboard.
  • Portal Support: When enabled, the Patient Portal allows patients to request, confirm, and schedule appointments, including telemedicine sessions.
  • Search and Filter Options: Filter appointments by provider and facility for more organized scheduling.

Tip: Use the "List" view to quickly browse upcoming appointments in bulk instead of scrolling through the calendar.


Enhancing Scheduling Efficiency

The VEHRDICT calendar system is designed to enhance medical practice efficiency by:

  • Streamlining patient appointment tracking
  • Providing appointment status management
  • Enabling edits and rescheduling with ease
  • Allowing SMS and email reminders directly from the scheduling interface

Adding an Appointment to the Calendar

Follow these steps to add an appointment within VEHRDICT:

Step 1: Select a Time Slot

  1. Click on Calendar from the left-hand menu.
  2. Choose a time slot:
    1. For a single appointment, click a time block.
    2. To extend the duration, click and drag across multiple blocks.

Step 2: Fill Out Appointment Details

In the Edit Event window, complete the following:

  1. Category: Select the type of visit (e.g., Office Visit, Telemedicine).
  2. Facility: Choose the appropriate location.
  3. Patient: Click "Add" to assign the appointment to a patient.
  4. Start Date and Time: Ensure accuracy of start time and date.
  5. Duration: Enter the length of the visit in minutes.
  6. Title: Provide a clear title for the appointment.
  7. Billing Facility: Specify if different from the visit location.
  8. Provider: Assign a provider.
  9. Status: Choose a status like Confirmed or Rescheduled.
  10. Room: Designate a specific room, if needed.
  11. Additional Notes: Enter any relevant comments.

Tip: Click the yellow "Add" button next to fields like Category, Facility, Patient, or Provider to register new values without leaving the calendar interface.


Step 3: Save and Manage the Appointment

  1. Click Save Changes to confirm and add the event.
  2. Optionally, send an SMS or Email Reminder to the patient from this screen.
  3. Use the yellow Start Encounter button to immediately launch a clinical encounter for this appointment.

Warning: Always double-check provider and facility selection before saving to avoid mismatched appointments in the system.


Summary

The VEHRDICT Calendar is a central tool for effective time and patient management. Its integration with other EHR modules like Encounters and Reminders ensures that appointments are not only scheduled but also documented and acted on promptly.

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