Latest revision as of 16:36, 20 June 2025

VEHRDICT Reports Overview

VEHRDICT can generate a variety of custom reports, including audit trails, email/fax logs, message logs, and encounter search results. These tools offer administrators and providers clear visibility into communications, patient interactions, and system usage.

To access reports, navigate to the Reports option in the top navigation bar.

Email / Fax Log

The Email / Fax Log provides a searchable history of all emails and faxes sent through VEHRDICT.

Navigate to: Reports → Email / Fax Log
Search by:

 * Date range
 * Recipient
 * Status (Sent, Delivered, Failed)

This report confirms whether messages were successfully sent and when they were received, offering a reliable way to track critical communications.

>

Tip: Use this log to resolve delivery disputes or to verify time-sensitive transmissions.

Fax Log

The Fax Log tracks all faxes sent or received through the system. It’s especially helpful for monitoring outbound documentation to pharmacies, specialists, or external practices.

Navigate to: Reports → Fax Log
Filter by:

 * Sender
 * Recipient
 * Date range
 * Status

Faxes can be exported as PDF or CSV files for sharing or archival purposes.

>

Tip: Filter by failed status to quickly identify transmission issues.

Message Log

The Message Log provides a full history of all internal messages sent within VEHRDICT’s secure messaging system.

Navigate to: Reports → Message Log
Filter by:

 * Sender
 * Recipient
 * Date

Reports can be exported in:

PDF
CSV
Text

This report helps maintain transparent communication between providers and staff while supporting compliance and auditing.

>

Tip: Search messages by recipient to view task handoffs and interdepartmental notes.

Encounter Search

The Encounter Search tool enables users to locate specific patient visits, including documentation and billing details.

Navigate to: Reports → Encounter Search
Filter by:

 * Patient name
 * Encounter date
 * Provider

Results include links to patient charts and encounter notes. The output can be exported as PDF or CSV for further review or reporting.

>

Tip: Use Encounter Search when confirming visit documentation for billing or legal review.

Summary

VEHRDICT’s robust reporting tools allow healthcare teams to:

Maintain visibility across communication and documentation
Ensure compliance with audit and billing regulations
Quickly troubleshoot or confirm system activity
Export standardized logs in multiple formats

These features support both administrative oversight and day-to-day efficiency.

@@ Line 1: / Line 1: @@
-WebShuttle can create various types of custom reports.  To create reports, select the Reports | Custom Reports menu option from WebShuttle.  Enter the desired criteria into the Custom Reports window to run the report.  The user can select the output format to be PDF, text file or Excel CSV format.  Administrators can run billing reports based on line counts.
+= VEHRDICT Reports Overview =
+'''VEHRDICT''' can generate a variety of custom reports, including audit trails, email/fax logs, message logs, and encounter search results. These tools offer administrators and providers clear visibility into communications, patient interactions, and system usage.
-[[File:Search3.png | 800px]]
+To access reports, navigate to the '''Reports''' option in the top navigation bar.
+[[File:audit_trail_nx.png|center|800px|Audit Trail Example]]
-==Dictation Call Log==
+== Email / Fax Log ==
-For any WebShuttle accounts using the call-in dictation system, administrators can view the dictation call log to see a history of all calls made to the system.  This is useful for seeing how many calls have been made or for determining if a particular dictation job has been recorded.  To view the dictation call log, select Reports | Dictation Call Log from the WebShuttle menu.
+The '''Email / Fax Log''' provides a searchable history of all emails and faxes sent through VEHRDICT.
+* Navigate to: '''Reports''' → '''Email / Fax Log'''
+* Search by:
+  * Date range
+  * Recipient
+  * Status (Sent, Delivered, Failed)
-[[File:Call log.jpg | 600px]]
+This report confirms whether messages were successfully sent and when they were received, offering a reliable way to track critical communications.
+> {{Tip|Use this log to resolve delivery disputes or to verify time-sensitive transmissions.}}
+== Fax Log ==
-==Audit Trail==
+The '''Fax Log''' tracks all faxes sent or received through the system. It’s especially helpful for monitoring outbound documentation to pharmacies, specialists, or external practices.
-Another report type available to administrators is the Audit Trail feature. From here Daily Log Files for WebShuttle transfers can be viewed and downloaded as *.txt files for the past 30 days. To view the FTP Audit Trail, select Reports | Audit Trail from the WebShuttle menu.
+* Navigate to: '''Reports''' → '''Fax Log'''
+* Filter by:
+  * Sender
+  * Recipient
+  * Date range
+  * Status
-From within the FTP Audit Trail window, log files can be generated using the drop down field next to Daily Log File. A search feature is also available in the File Name Contains field.  The user has the option to include header files in the report by selecting the checkbox at the bottom of the window.
+Faxes can be exported as PDF or CSV files for sharing or archival purposes.
+> {{Tip|Filter by failed status to quickly identify transmission issues.}}
-[[File:Ftp log.jpg | 600px]]
+== Message Log ==
+The '''Message Log''' provides a full history of all internal messages sent within VEHRDICT’s secure messaging system.
+* Navigate to: '''Reports''' → '''Message Log'''
+* Filter by:
+  * Sender
+  * Recipient
+  * Date
+Reports can be exported in:
+* PDF
+* CSV
+* Text
+This report helps maintain transparent communication between providers and staff while supporting compliance and auditing.
+> {{Tip|Search messages by recipient to view task handoffs and interdepartmental notes.}}
+== Encounter Search ==
+The '''Encounter Search''' tool enables users to locate specific patient visits, including documentation and billing details.
+* Navigate to: '''Reports''' → '''Encounter Search'''
+* Filter by:
+  * Patient name
+  * Encounter date
+  * Provider
+Results include links to patient charts and encounter notes. The output can be exported as PDF or CSV for further review or reporting.
+> {{Tip|Use Encounter Search when confirming visit documentation for billing or legal review.}}
+== Summary ==
+VEHRDICT’s robust reporting tools allow healthcare teams to:
+* Maintain visibility across communication and documentation
+* Ensure compliance with audit and billing regulations
+* Quickly troubleshoot or confirm system activity
+* Export standardized logs in multiple formats
+These features support both administrative oversight and day-to-day efficiency.