Transcription
WebShuttle Overview
WebShuttle is a web-based dictation and transcription platform designed to streamline documentation workflows for medical practices of any size. Dictators can dictate from any phone, handheld recorder, or iPhone, while transcriptionists can securely access and manage dictation files from anywhere. WebShuttle includes features such as:
- Toll-free call-in dictation
- Secure web login
- Document management and electronic signatures
- Quality assurance and detailed billing reports
- Integration with DocShuttle desktop transcription software
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WebShuttle User Roles
WebShuttle supports three primary user types, each with tailored access and functionality:
Dictators
- Dictate via phone or recorder
- Upload voice files and access completed documents
- View, edit, and electronically sign transcribed files
- Access based on user permissions
Learn more: WebShuttle Dictators
Transcriptionists
- Download voice files and upload transcribed documents
- Work online via the WebShuttle word processor or offline with DocShuttle
- Search files and generate reports
Learn more: WebShuttle Transcriptionists
Administrators
- Manage the transcription workflow
- Print documents and create billing reports
- View all dictation/transcription files
- Manage account access and settings
Learn more: WebShuttle Administrators
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Viewing Files in WebShuttle
The WebShuttle home page displays recent dictation and transcription jobs. File visibility and controls depend on user permissions.
- Use filters to sort by file type, date, or search terms
- Download files via the speaker (audio) or Word icon
- Click file names to view detailed file information
- Sort any column by clicking the column header
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WebShuttle Column Descriptions
The main WebShuttle interface contains ten key columns:
1) File Name
Voice file naming convention: ```plaintext S MMDD-NNN DDDD TTTT LL .vox